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Privacy Policy

Privacy Policy

Effective Date:
Last Updated: 4/30/2026

1. Introduction

CMHWorks, LLC (“CMHWorks,” “we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://cmhworks.com and use our services.

This policy applies to:

  • Visitors to our website
  • Clients and prospective clients
  • Users of our services, including managed IT, hosting, development, security, and consulting

2. Information We Collect

2.1 Personal Information You Provide

We may collect:

  • Name, company name
  • Email address and phone number
  • Billing and payment information (if applicable)
  • Account login credentials
  • Information submitted via forms, consultations, or support requests

2.2 Information Collected Automatically

When you visit our website, we may automatically collect:

  • IP address
  • Browser type and version
  • Device information
  • Pages visited, time spent, referring URLs
  • Cookies and usage data

2.3 Information from Services

If you engage CMHWorks for services, we may process:

  • Business and operational data required to deliver services
  • System logs, security data, or analytics data
  • Data stored in hosting environments or applications we build/manage

3. How We Use Your Information

We use your information to:

  • Provide and manage our IT, development, hosting, and consulting services
  • Communicate with you (support, updates, proposals)
  • Improve website functionality and user experience
  • Monitor and secure our systems and your systems
  • Comply with legal and regulatory obligations
  • Prevent fraud, cyber threats, and abuse

4. Legal Basis for Processing (if applicable)

Depending on your jurisdiction, we process personal data based on:

  • Contractual necessity (to deliver services)
  • Legitimate business interests (security, improvement, communication)
  • Consent (marketing, cookies where required)
  • Legal obligations

5. Sharing and Disclosure of Information

We do not sell personal information. We may share data with:

5.1 Service Providers

  • Hosting and cloud providers
  • Payment processors
  • Security and analytics vendors

5.2 Business Operations

  • Contractors or subcontractors supporting service delivery
  • Legal, financial, or compliance advisors

5.3 Legal Requirements

We may disclose information if required by law, regulation, legal process, or government request.

5.4 Business Transfers

In case of merger, acquisition, or sale of assets.

6. Data Retention

We retain personal data only as long as necessary for:

  • Service delivery and business operations
  • Legal, contractual, and tax obligations
  • Security and audit requirements

7. Data Security

We implement appropriate administrative, technical, and physical safeguards, including:

  • Access controls and authentication
  • Encryption where appropriate
  • Network monitoring and threat detection
  • Regular backups and recovery procedures

However, no system is 100% secure.

8. Your Privacy Rights

Depending on your location (including Virginia under the VCDPA), you may have the right to:

  • Access your personal data
  • Correct inaccuracies
  • Delete your data
  • Obtain a copy of your data
  • Opt out of targeted advertising or data sales [oag.state.va.us]

To exercise rights, contact us at: info@cmhworks.com

9. Cookies and Tracking Technologies

We use cookies to:

  • Improve site functionality
  • Analyze traffic and usage
  • Remember user preferences

You can manage cookies via your browser settings.

10. Third-Party Services and Links

Our website may include links or embedded content from third parties.

11. Hosted and Client Data

  • We may act as a data processor on behalf of clients
  • Clients remain the data controller
  • We only process data as required to deliver services

12. Children’s Privacy

Our services are not directed to individuals under 13.

13. International Data Transfers

Your data may be processed in the United States or other jurisdictions.

14. Changes to This Privacy Policy

We may update this policy periodically.

15. Contact Information

CMHWorks, LLC
19287 Lincoln Rd
Purcellville, VA 20132
Email: info@cmhworks.com
Website: https://cmhworks.com